2017-2018 ALA CD #13.3 2017-2018 Annual Conference Revised

2017-2018 ALA CD #13.3 2017-2018 Annual Conference Revised

2017-2018 ALA CD #13.3 2017-2018 Annual Conference Revised 6/24/18 Treasurers Report to Council Fiscal Year 2019 - Annual Estimates of Income - Susan Hildreth ALA Treasurer Monday June 25, 2018 Annual Conference New Orleans LA A Modern Association for a Modern Profession It Begins with the FY19 Budget ALA General Fund Net Revenues (Expenses) $1,500,... $906,587 $1,000,... Neal Schuman Acquisition $76,787 Revenue $500,... $

$(500,... Budget reflects targeted investments in Advocacy, ITTS and Development $(8,027) $279,375 $77,470 2 $(437,067) $(1,000,... $(1,067,553) $(1,500,... $(1,372,230) $(1,693,796) $(2,000,... *FY18 Management Projection Source: ALA Audited Financial Statements $(1,715,043) Fiscal Year

3 FY 2019 Preliminary Budget Reviewed by BARC and the Executive Board at their 2018 Spring Meetings 2 ALA Programmatic Priorities Aligned with the FY 2019 Budget Advocacy for Libraries and the Profession Diversity Equitable Access to Information and Library Services Education and Lifelong Learning 3 Literacy Organizational Excellence Intellectual Freedom Transforming Libraries 5 Strategic Directions

- Strategic Framework aligned with FY 2019 Budget Advocacy Advocate for the public value of librarians, libraries and information services Professional and Leadership Development Promote the professional and leadership development of librarians and library workers which is essential to high-quality professional practice and the future of libraries and information services 4 Equity, Diversity and Inclusion The ALA recognizes that equity, diversity and inclusion impact all aspects of work among members of the Association, the field of librarianship, and the communities served by libraries. Information Policy Focus at every level on a diverse set of policy areas that includes: intellectual freedom privacy civil liberties telecommunications

funding for education and research programs funding for libraries copyright and licensing government information literacy 6 FY19 Preliminary Budget Details (The Numbers Behind Our Plan for FY19) $46.7M $28.4M $3.9M $.6M $13.4M $0.4M General Fund FY19 Revenue Budget of $28.4M General Fund FY19 Expense Budget of $30.1M Budgeted FY19 Net Expense of ($1.7 M) Support from Net Assets of $1.7 M General Fund Net Revenue of $0

CAPITAL PROJECTS $TBD 7 7 Key Supplemental Investment Areas in FY19 Development - $177,000 Advocacy - $410,000 Information Technology- $1.36M Key Supplemental Investment Areas in FY19 Development ($177K) Enhance fundraising capacity Reallocate existing staff positions to support 2.5 additional FTE Major gifts director, prospect researcher and support Benefits to the Association Will increase staff capacity resulting in stronger donor engagement Will result in additional donor dollars More effective donor stewardship through CRM (customer relationship management) system will lead to more successful fundraising Key Supplemental Investment Areas in FY19 Advocacy ($410K)

Support 21st century advocacy efforts CRM (customer relationship management) system for advocacy information Support for enhanced outreach and engagement Benefits to the Association Provides more strategic focus on policy issues and targeted outreach Supports a year-round strategy for Advocacy, with enhanced capacity for mobilization efforts and campaigns Initiates a Fly-In event early in budget season for strategic legislative contacts to jump-start annual budget campaign Revitalizes National Legislative Day Creates more impactful legislative advocates, both key local players and broader grassroots networks Key Supplemental Investment Areas in FY19 Information Technology ($1.36M) Investment will strengthen IT infrastructure and services First year of three-year planned investment for capacity and customer service Benefits to the Association Will improve experience of the 8 million+ annual visitors to ALAs web site Enhanced opportunities for members and staff to working more efficiently and collaboratively, for a more effective Association Will provide the profession with the ability to quickly coordinate advocacy campaigns, reach out to funders/policy makers and initiate policy initiatives Dashboard will improve reporting capabilities, save staff time and inform more effective decision making ALA Investment Plan Invest $8.8MM in initiatives and infrastructure to improve mission

capabilities and financial sustainability of Association Expected Return on Investment Anticipated Benefits Focus Area Information Technology Advocacy Better Member Service Increased Employee Productivity More Successful IT Projects Stronger, More Effective Member Relationships with Key DC Stakeholders Enhanced Professional Development Opportunities Targeted, More Efficient Relationship Building Strategies

Number of Advocates Number of Connections Number of Strategic Visits Number of Participants at State and Local Levels Total Additional $ Raised Additional GF $ Raised Number of donors Median gift/Average gift Number and $ planned pledges Development ROI Metrics

Additional Revenues for the Association Increased Member Engagement Member Satisfaction Scores Projects Delivered On Time/Budget IT Expense as % of Revenue To ensure benefits are realized, ALA management will track and report on specific key performance metrics (KPI) by investment area Funding Strategy: Match Uses and Sources USES = Investments by Focus Area FY19 Operating IT Advocacy Development Total Operating Capital IT Advocacy Development Total Capital TOTAL

FY20 FY21 632,200 300,000 176,750 1,108,950 908,200 370,000 276,000 1,554,200 2,481,200 370,000 292,000 3,143,200 728,298 110,000 605,298 62,000 1,466,965 62,000 838,298 1,947,248

667,298 2,221,498 1,528,965 4,672,165 Totals 4,021,600 1,040,000 744,750 5,806,350 2,800,561 234,000 3,034,561 8,840,911 SOURCES = Funding by Source Operating Expense Decrease/Reallocation Incremental Revenues Debt Asset Sale Operating Need $1.1M - $3.1M from FY19-21 Capital Need $3.0M FY19-21 Total GF Funding Cycle and Path to Sustainability Sustainability requires

GF office and supporting service expenditures no more than projected spend down/ odd year revenues Consistent growth of GF revenues in line with increases in projected personnel expense and inflation (assume increases of 2% COLA, 7% medical expense, and 2% inflation) Reinvestment of surpluses in two conference/even years in ALA infrastructure and new products and services General Fund Revenue & Expenditure Cycle 18.0 0.3 17.5 ODD; 0 $ millions 17.0 0.3 ODD; 0 16.5 16.0 16.7 16.7 ODD

ODD 17.1 17.3 17.3 ODD ODD 17.7 17.4 16.8 15.5 15.0 EVEN General Fund Revenues EVEN General Fund Expenditures EVEN

EVEN Net Assuming 2% salary increases in conference years only, General Fund revenues must grow 2-3% p.a. to cover requirements above How Do We Support These Investments? Funding Options and Strategies Available to Use Working Capital (ALA Cash) Bank Financing Leveraging ALA Real Estate Using the Associations Net Assets Endowment Fund ALAs Balance Sheet as of FYE 2017 ASSETS = LIABILITIES + NET ASSETS ASSETS What We Have $72.5M NET ASSETS

Cash Accounts Receivable Inventory Investments Land LIABILITIES What We Owe Accounts Payable Payroll Debt Post-Retirement Benefits Net Assets is the difference between what we have and what we owe $39.9M (55% of Assets) $32.6M (45% of Assets) A Need to Transition - Keeping with Policy -

Budgetary Ceiling Components Unexpended Net Assets for the Divisions and Roundtables + Budgeted revenues for the upcoming fiscal year for the - General Fund - Divisions - Roundtables - Grants & Awards - Long-Term Investments = Budgetary Ceiling Annual Estimates of Income Components Unexpended net assets for total ALA + Budgeted revenues for the upcoming fiscal year for the - General Fund - Divisions - Roundtables - Grants & Awards - Long-Term Investments = Annual Estimates of Income ALA Fiscal Year 2019 Budgetary Ceiling As part of ALA's annual budget process, a budgetary ceiling is calculated and presented to the Budget Analysis and Review Committee (BARC) for approval. The budgetary ceiling document captures and presents all available resources, or sources of funds, that can be expended during the subsequent fiscal year. Sources include a starting amount represented by any accumulated Net Asset Balances,

where applicable, built up over previous fiscal years. Additionally, these Net Asset balances are supplemented by budgeted revenues as well as any inter-fund transfers. The total of these sources represents the ceiling, or maximum available resources from all sources. BARC is charged with reviewing and approving the individual fund ceilings and Total All Funds ceiling presented in the bottom row below. A) Net Asset Balance (projected at end of FY 2017) FY 2019 Budgeted Revenues (before transfers) General Fund* Divisions Round Tables Grants & Awards Long-term Investment Total ALA Funds Not Applicable 13,263,800 1,780,316 Not Applicable Not Applicable 15,044,116

27,749,958 13,412,220 398,284 3,907,243 1,032,138 46,499,843 (603,295) 0 232,393 232,393 (85,940) 0 FY 2019 Budgeted Revenue Transfers: Interest & dividend transfer to\from General Fund 603,295 Spectrum interest & dividends

Life Member Dues 74,000 11,940 Continuing Members (2,400) 2,400 B) Total Revenues (budgeted plus transfers) 28,353,253 13,426,560 398,284 3,907,243 575,296 46,660,636 A+B) = TOTAL ALA BUDGETARY CEILING (for approval) 28,353,253 26,690,360

2,178,600 3,907,243 575,296 61,704,752 0 ALA Fiscal Year 2019 Annual Estimates of Income Per Article IX, Finances, Section 1 of ALA's Bylaws: Annual estimates of income shall be based upon the unexpended balance remaining from the previous year plus anticipated revenues for the next budget year. BARC is charged with reviewing and approving the Annual Estimates of Income. Annual Estimate of Income Total ALA ALA Net Assets (projected at end of FY 2018) $ 37,643,998 Memo Only Estimates of Income by Fund Divisions

FY 2019 Budgeted Revenues General Fund Divisions Roundtables Grants & Awards Endowment Total FY 2019 Annual Estimates of Income 46,660,636 $ 28,353,253 13,426,560 398,284 3,907,243 575,296 84,304,634 Available Net Asset Balance (projected at end of FY 2018) $ FY 2019 Budgeted Revenues FY 2019 Annual Estimates of Income Round Tables

13,263,800 $ 13,426,560 $ 26,690,360 $ 1,895,316 398,284 2,293,600 General Fund Annual Estimate of Income Budgeted FY 2019 Revenues $5,491,80 0 Dues 4,778,601 Material Sales 2,811,434 Subscriptions 4,401,058 Advertising Meetings/Conferences 8,094,740 2,775,620 Miscellaneous Total Annual Estimate of Income (2019)

$28,353,2 REQUEST OF COUNCIL Approval of Fiscal Year 2019 Annual Estimates of Income $84,304,634 Mark Your Ballot FY19 Annual Estimates of Income 23 Thank You

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