UTILITY ACCOMODATION PERMITTING For Utility owners, designers, and

UTILITY ACCOMODATION PERMITTING For Utility owners, designers, and

UTILITY ACCOMODATION PERMITTING For Utility owners, designers, and contractors. Bryan Bradley, P.E. 800 Lincoln Way Ames, Iowa 50100 State Utility Engineer 515-239-1014 [email protected] When do I need to apply for a Utility Accommodation Permit?

When the installation will be within or crossing the DOT right-of-way and When the following conditions apply: A new installation An upgrade to an existing installation (e.g. upgrade from 34.5 kV to 161 kV) Change in installation location (e.g. above ground changed to underground) A new Accommodation Permit is not needed when: The work is primarily maintenance in nature. Examples include: Same size and location as previous installation Pole replacement as long as the facility is not being upgraded and the pole is placed within 1 of the original location Tree trimming/clearing

However, a Work on Right-Of-Way Permit is required if traffic is impacted. When do I need to submit multiple applications? Multiple applications are needed when: An installation starts on one highway and continues onto another highway Each highway segment needs a separate permit Two different utilities occupy the same location and installation. Each utility needs an individual permit (e.g. telephone and fiber optic)

An installation crosses a county line. A single permit can only cover work in one county A single application will cover: An installation along only one highway An installation in only one county An installation of only one facility type and owner Where can I find the application? https://www.iowadot.gov Where can I find the application?

https://forms.iowadot.gov/Default.aspx SEARCH FOR FORM #: 810025 or the word Utility. The Permit Application Filling out the application Applicant information must be filled out to completion with Utility facility owners information (no design consultant info).

Please make sure that the phone number listed is to someone that can answer questions that may arise from the permit. Recently added email address and space for a second one. Installation to be Accommodated includes: Method of construction: Boring, digging, open trenching, pole installation, etc. Materials used in installation Encasement materials and specifics on encasement Vaults, pedestals, cabinets, footings, guy anchors, etc. Work Site Location: Section, Township, Range (Sec. 32, T76N, R13W) Highway and general location information

Stations, Mileposts, Side of Highway Centerline Stationing What is Stationing? A station is a longitudinal measurement method used to provide location along highway and other longitudinal projects. The measurement is taken horizontally (i.e. does not follow ground contour) along the highway project centerline.

1 STA. = 100 Feet East-west roads, stationing typically begins on the west county line. North-south roads, stationing typically begins on the south county line. Stationing typically resets to 0+00 when crossing a county line.

STA. 445+00 = 44,500 from station 0+00 Centerline Stationing How does stationing work? Stationing Labeled every 500 on rural scales Labeled every 100 on urban scales 100 Back 450 445

Left Side Example: This point is at Sta. 451+00 - 50 Lt. (Left of centerline) Ahead Right Side 500 Example: This point is at Sta. 451+25 - 100 Rt. (Right of centerline)

Where can I find Stationing for a Highway? On 2-Lane Roads: The right side of the roadway when looking in the same direction as stationing. On 4-Lane Roads: In similar locations as outlined previously on the outside edges in both directions. DOT Project Plans: Obtain project plans from DOT Document Services in Ames: [email protected] or (515) 239-1808 How do I find stationing in the field?

About 1 foot in from the outside edge of the road every 100 ft. stamped in the pavement on PCC (concrete) roadways. How do I find stationing in the field? Every 500 ft. on HMA (Asphalt) surfaced roadways. Station Equations What happens when stationing changes along a road? A station equation is created. Common reasons include: shortening or lengthening of a highway line due to highway realignment 4-lane highway where one lane is longer than another due to alignment. Ahead 115

111+52.1 Back 1411+24.8 Right Side 1410 1410 Left Side

Why do I encounter an Equation? The end of one project to start of another Construction of ramps County or corporate separations (often a construction split at the corporation line) Shortening or lengthening of a highway alignment due to highway realignment. Alignment changes on a 4-lane facility where one lane is longer than another due to a differing alignment. Other Stationing Anomalies

Metric Stationing on one set of lanes and English on another set in a 4lane facility Particularly if one set of lanes was constructed years ago and the second set of lanes constructed between the mid-1990s and the mid-2000s. Equations from English Stationing to Metric and back Again, occurs if road segment was constructed/reconstructed between the mid 1990s and mid-2000s. Station numbers running in the opposite direction to Mileposts

Mileposts changing seemingly mid-stream May occur due to multi-plexing of two routes (i.e. if a US highway joins with a state highway, the US highway mileposts govern). Hierarchy for mileposts: Interstate Highways, then US Highways, then State Highways What if I cant find Stationing? Contact the local EOT where the application will be submitted. The EOT may ask you to:

Flag or lathe out your proposed installation Note the lack of stationing/mileposts on a post-it or in a cover letter and leave those areas blank Measure from a known and identified point to the location(s) you are starting and stopping. For best results, consider using one or more of the above methods to mark out your installation It is ideal to field evaluate your intended location for anomalies Designing from your desk often results in many additional questions, etc. What Is A Milepost? Mileage is measured along the centerline profile from the start of the highway. NOTE: Mileposts may be up to 50 ahead or back from their correct location when field conditions warrant, which is why they are called reference posts.

East-west roads, mileposts typically begin on the west end of the route in the state. North-south roads, mileposts typically begin on the south end of the route in the state. Mileposts are continuous throughout the length of the route across the state. Milepost Equations How are mile post adjustments accommodated? Through Ahead and Back mile posts! Direction of Increasing Milepost Back Ahead

MILE MILE MILE MILE 8 4 8 5 BK

8 6 AH 8 7 5,280 Adjustment Distance* 5,280 *Distance can vary from a few hundred feet to several miles.

Why do we need both Mileposts and Stations? Mileposts follow the centerline profile (terrain) of the roadway (ground measurement). Stations are in true horizontal distance as measured by survey equipment. This distance stays constant regardless of terrain. Therefore, 1 mile (5280 ft.) does not always equal 52+80 stations.

Mileposts can be up to 50 ahead or back from their correct location when field conditions warrant. When measuring offsets from centerline, the measurement should be made horizontally (flat). Please do not use a wheel along the ground / terrain. Please use two people with a tape and pull it tight when taking the measurement. GPS can be included for future references, but permit applications need to have traditional location information supplied.

Who submits the application? The company that is permanently responsible for the utility facility. The utility owner is responsible for installation location and quality including when a contract-installer is used. Permit applications must be submitted by a responsible utility company employee or authorized agent. To gain Authorized Agent status, the utility should submit a formal letter to the Department indicating their intent to allow a consultant to serve as their Authorized Agent and the extent of time they intend to allow that status for a particular consultant. All permit applications competed by design contractors are to be reviewed and signed by utility company.

A design contractor is allowed to serve as an authorized agent of a utility if the DOT has a letter on file from the utility granting authorized-agent status. How soon should I submit the application? As early as possible It may take the DOT up to 30 days to process a permit application once all required information* has been submitted. *Required information includes: City, County, and/or Drainage District approval All information on the Site Plan & Attachments Checklist for IDOT Utilities Accommodation Permit (page 4 of permit application) For large projects, additional review time is appreciated due to the large amount of information to review.

Note: Federal Highway Administration (FHWA) approvals may be required on a limited number of permit applications involving Interstate Highways. The DOT will secure FHWA approval prior to application approval, which could exceed the 30 day window. AGREEMENTS Requirements provided on Pages 1 and 2 of the permit application should be reviewed prior to signing the permit application. Such as Who signs the permit application? APPLICANT SIGNATURE The company that is permanently responsible for the utility facility. Permit applications must be signed by a responsible utility company

employee or authorized agent. A design contractor is allowed to serve as an authorized agent of a utility if the DOT has a letter on file from the utility granting authorized-agent status. CITY SIGNATURE Official from the city entity whenever an installation is within the corporate limits of a city. COUNTY SIGNATURE Official from the county entity whenever the installation originates from, exits into or crosses a county road or county-owned property. Other Possible Approvals

In the form of a signed letter of approval: US Army Corps of Engineers Other Military Entities Iowa Department of Natural Resources Railroads Others?

When to consider needing other approvals? Anywhere that you will potentially impact: Major Waterways Homeland Security Environmental, Historical, Ecological or other protected areas Regulatory restrictions apply to tree trimming/clearing to protect bats and migratory birds. Special Requirements Section Due to a steep backslope between STA. 123+45 and STA. 147+89, no open trenching or plowing will be allowed. Boring under this area is required.

Work within the ROW may only occur between one-half hour after sunrise to one-half hour before sunset per DOT policies. Between MP 12 and MP 25, work may only occur between 9:00AM and 3:00PM due to high traffic volumes outside of those hours. The E.O.T. will use this section for any special requirements: May contain restrictions or additional stipulations not outlined in standard permit wording Special construction methods Special Traffic Control Special notifications of other parties Work restrictions or hours or days Final Permit Application Approval

FHWA Action Used for interstate impacts Acquired by the DOT staff DOT Action Generally approved or not recommended for approval by the Engineering Operations Tech. Contact Person Notifying this person allows us to know you will be working in the area Should be contacted at least 48 hours in advance Could be the E.O.T., Garage Supervisor, or RCE

Site Plan and Attachments Checklist To avoid application approval delays, please be sure to address all checklist items prior to submitting the permit application! This checklist is located on page 4 of the Application. Keep in mind, the application may not be reviewed until sufficient background information is provided. THE GOOD

Permit drawn on DOT as-built plans supplying both ROW information and Stationing Existing utilities clearly given in contrast to what is proposed Additional verbiage included showing intent of work proposed Bore pits including distance from Centerline and edge of pavement included THE GOOD Good detail with little unnecessary information ROW & installation distance details including station breakpoints where ROW & installation changes from Centerline

Start & Stop at existing pedestals (includes ID labels for easy identification) Ideal Site Plan Pointers Color is Not always your best option Make your site plan simple and direct Make your site plan specific enough that anyone can take the plan and find the location in the field without much guidance Remember to include all the necessary elements that are required

A few additional landmarks are always a good addition for ease of orientation The Basics of Good Constructability Can you actually install/construct as you are proposing?

Have you looked at the surroundings you are installing in? Are Bushes, Trees, Plantings, signs, other utilities etc. In your way? Never install in the foreslope or between a driveway culvert and the highway As close to ROW as possible/practical Transvers Crossing ideally installed perpendicular to the highway unless circumstances prevent it Are you installing by open trench or boring? Are you prepared to do the erosion control and seeding where it will be needed after installation? Is the way you are proposing to install going to be feasible for your company? Other Considerations for Site Plan Design

Other utilities I the area should be located and identified I your site plan if they are in the area of your proposed install Address how your contractor will address conflicting utilities not on your plan Planned Tree/Bush Plantings or special grasses such as Wildflowers or Native Grasses Other obstacles in ROW

(relocating without prior approval in not an option) Signs, Poles, Archaeologic, Botanical or Historical obstacles Private property owners items Clear Zone

Clear zone is NOT just for overhead installation and poles Clear zone involves bore pits Clear zone involves equipment/material storage What is Clear Zone? SEE CHARTS Traffic Control Standards TC-202, TC-212, TC-213, TC-214, TC-215 for 2-lane roadways TC-1 is for duration of less than 1 hour

AMBER LIGHT ON THE VEHICLES IS A REQUIREMENT TC-202 is for work that will be outside the clear zone of the roadway (this includes parked vehicles, trailers and idle equipment.) TC-402, TC-418 (Divided Highway), TC-419 (Undivided Highway) are for 4lne operations. TC-228 and TC-429 used in 3-lane sections with TWLTL.

TC-451 is for temporary full closure of a multi-lane facility requires law enforcement coordination and special notice to the District Traffic Tech. Additional assistance for non-typical traffic control contact the District Traffic Technician District 1 Where do I submit the completed application? www.iowadot.gov/districts/permits.html District 2

Where do I submit the completed application? www.iowadot.gov/districts/permits.html District 3 Where do I submit the completed application? www.iowadot.gov/districts/permits.html District 4 Where do I submit the completed application?

www.iowadot.gov/districts/permits.html District 5 Where do I submit the completed application? www.iowadot.gov/districts/permits.html District 6 Where do I submit the completed application? www.iowadot.gov/districts/permits.html CARS 511 Utility Notification

Iowa DOT has a system to collect information on road closures and restrictions. To make the system work, CARS 511 is to be notified 10 days prior to work commencement whenever you will be encroaching the normal roadway travel lanes i.e. lane closures, lane restrictions, temporary road closures or detours This is designed to reroute any permitted, oversized loads that cannot proceed on route designated due to lane restrictions. Permit Page Miscellaneous

Permit must be on legal-size paper Permit must be typed or printed in ink All areas of Applicants responsibility area must be filled out or an attached explanation why it is blank (N/A should not be used) Signatures of all parties should be originals All signatures (except FHWA) must be acquired before sending to Iowa DOT for approval. Online Resources Additional copies of the permits can be obtained in PDF format at: https:// forms.iowadot.gov/BrowseForms.aspx Utilities Accommodation Policy: http://

www.iowadot.gov/traffic/utility/utility.html Traffic Control Standards: http:// www.iowadot.gov/design/stdplne_tc.htm EOT Territory Maps: http:// www.iowadot.gov/districts/permits.html As-Built Plan Requests: Desi Asklof [email protected] or (515)-239-1808 Questions? Bryan Bradley, P.E. State Utility Engineer 800 Lincoln Way 515-239-1014 Ames, Iowa 50100 [email protected]

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