Say Yes Guilford RFP Pre-Proposal Meeting February 10,
Say Yes Guilford RFP Pre-Proposal Meeting February 10, 2017 1:00 PM Community Leadership Council TODAYS AGENDA
2 Welcome/Introductions Say Yes To Education Overview Overview of RFP Questions SAY YES GUILFORD TEAM Mary Vigue Executive Director Keith G. Pemberton Director of Student & Family Engagement Donnie Turlington
Director of Communications 3 RFP OVERVIEW Purpose Select a Vendor (Admin & HR) Family Support Specialist 4 SAY YES GUILFORD 28 years of experience in
seven different communities Started with a class of 112 sixth graders in 1987 Grown into national nonprofit that works with entire cities, counties and school systems
Serves 140,000 students 5 RFP OVERVIEW CONTINUED Strategic commitment to data driven approach to service provision. Generates Individual Student Growth Plans for Effective Case Management Informs Family Support Specialists and Drives the Work of Student Support Teams Enables the Assessment of the Effects of Interventions Supports Identification of Gaps in
School Student and Family Support Services in Order to Inform Strategic Investment Drives a Culture of Collaborative Student Support within Schools and Across Service Providers 6 District, City, County Overarching Goals: Postsecondary Pathway
Metrics Community RFP OVERVIEW CONTINUED School and Community Based Services include: Individual Student Growth Plan 7 In-School Family Support Specialists
and Student Support Team Connect Students and Families with Services Legal Clinics Health & Mental Health
Clinics Summer and After School Programs Family Support Services RFP OVERVIEW CONTINUED Current Guilford County Schools 4 ELEMENTARY SCHOOLS (GRADES K-5) Wiley Elementary-Greensboro Northern Elementary-Greensboro McLeansville Elementary-McLeansville Fairview Elementary-High Point 4 MIDDLE SCHOOLS (GRADES 6-8)
Jackson Middle-Greensboro Eastern Middle-Gibsonville Northern Middle-Greensboro Ferndale Middle-High Point 4 HIGH SCHOOLS (GRADES 9-12) Ben L. Smith HS-Greensboro Eastern Guilford HS-Gibsonville 8 Northern HS-Greensboro High Point Central HS-High Point RFP OVERVIEW CONTINUED
Adjusted Terms & Conditions Modifications Please provide questions in writing by due date Proposed modifications need to be in writing with proposal conditions 9 RFP OVERVIEW CONTINUED RFP Schedule 2/1/17 - RFP Release 2/10/17 - Pre-proposal Conference 2/16/17 - Written Questions Due
2/21/17 - Response to questions posted 3/1/17 - Proposals Due March 2017 Vendor Selection Contract Awarded 10 RFP OVERVIEW CONTINUED Proposal Questions Must be submitted by deadline February 16, 2017 12:00 PM, EST Must be submitted by email to [email protected] Subject Line - RFP #: 001:Questions Format
Questions and Answers posted online at www.sayyesguilford.org/RFP001 by February 21, 5:00 PM, EST 11 RFP OVERVIEW CONTINUED Submitting Your Proposal March 1, 2017 3:00 PM, EST 12
In person By mail No electronic submissions accepted Late submissions will be rejected 2 Signed originals, 5 Copies, 1 Flash Drive Delivered in a sealed package RFP OVERVIEW CONTINUED Proposal Contents a) Cover Letter b) Title Page: Including vendor name, address, phone number and authorized representative along with the proposal number.
c) Completed and signed version of execution page (pg.1). d) Signed receipt pages of any addenda released in conjunction with this RFP (if applicable). 13 RFP OVERVIEW CONTINUED Proposal Contents e) Attachment B: Location of Workers Utilized by Vendor f) Attachment C: Certification of Financial Condition g) Section 4.2: Vendors Experience and References (Chart pg. 9).
h) Section 5.2: Technical Approach narrative responses 14 RFP OVERVIEW CONTINUED Proposal Contents i) Optional (not included in the RFP itself): list of Vendor issues or proposed alter native language concerning the contract (see Section 2.2 for additional information) j) Resumes and certifications of staff that may be assigned under the agreement (see Section 6.1) k) Organizational chart
l) Employee manual 15 RFP OVERVIEW CONTINUED Proposal Evaluation Review Committee SYG, GCS & Community Stakeholders Evaluated based on Technical and Price Separate Awarding Structure Written Notification of Proposal Status Prohibited Communication 16 RFP OVERVIEW CONTINUED
Vendor Requirements Organizational Financial Stability Experience/References Format 17 RFP OVERVIEW CONTINUED Scope of Work (Proposal Narrative) Section 5.2 - Technical Approach Act as Hiring Agent for Family Support Specialist Provide training Assist with recruiting
Co-interview 18 RFP OVERVIEW CONTINUED Contract Administration Project Manager Management Review Meetings Continuous Improvement 19 RFP OVERVIEW CONTINUED
Attachment A: Instructions to Responding Vendors Attachment B: Location Of Workers Utilized By Vendor Attachment C: Certification of Financial Condition - (Signature Required) Attachment D: Contract Sample (DO NOT RETURN) 20 RFP OVERVIEW CONTINUED RFP Schedule 2/1/17 - RFP Release 2/10/17 - Pre-proposal Conference
2/16/17 - Written Questions Due 2/21/17 - Response to questions posted 3/1/17 - Proposals Due March 2017 Vendor Selection Contract Awarded 21 QUESTIONS Keith G. Pemberton Contact Info [email protected] THANK YOU FOR ATTENDING We Appreciate Your Interest in Say YES To Education - Guilford
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